Project Portfolio Management (PPM)
Maximize your Return on Project (ROP)
Strategy without a structured execution methodology renders little to no value. We believe the key to success in implementation and execution is having a solid PPM framework. Project Portfolio Management enables an organization to assess, define, prioritize, plan, execute, and evaluate the impact of projects to your organization.
We combine our multidisciplinary experience with Project Management Institute’s best practices, along with your organization’s internal capabilities and knowledge to engage stakeholders, achieve project objectives, and build incredible products and solutions that add meaningful impact.
Maximizing Value
PPM Services
A concrete Project Portfolio Management (PPM) framework is integral to applying project management processes, planning the allocation of resources and managing project performance effectively. We work with clients to deploy new PMOs, operate PMOs, and enhance existing PMOs to maximize the value, and impact of project initiatives.
We’ll assess your company’s current environment, culture, operations, and business goals to identify, prioritize and establish PMO functions and services that will best aid your organization in managing complex projects across programs and portfolios. We provide more than just PMO templates and best practices. When deploying a new PMO, Concept Key focuses on establishing the right program & portfolio project governance standards, including procedures and training for managing project performance KPIs, communication and stakeholder engagement, as well as, techniques for managing resources, risks, and issues.
- Use of the latest and great tools, techniques, methodologies and technology in establishing a new PMO
- Lean & Agile project management
- Transparent communication and reporting along the entire lifecycle of the project, portfolio, or program
- Establishing a PPM governance structure that adheres to Regulatory Compliance requirements
- Continuous performance measurement, monitoring and auditing the effectiveness of new PMO
- Assess organizational readiness for PMO Transformation
- Project prioritization and selection
- Alignment of Portfolio to strategic business goals
- Facilitation of Project Review Board Sessions
- Selection of PPM Software Tools
- Coordination of PPM workshops, Agile coaching, training, and mentoring for stakeholders
- Establish or refine PPM governance policies
- Design frameworks to managing scope, schedule, budget, quality, resources, and risk
- Establish metrics and PMO success criteria
- Develop Agile/Waterfall Methodologies
- Design and deploy frameworks for managing communication, stakeholder engagement, allocation of resources, realization of benefits, procedures for change control
- Establish organizations-specific methodologies to evaluating, monitoring, and reporting of project performance metrics and KPIs
- Coordinating Enterprise Resource Planning (ERP) implementations
If Project Management is not your company’s core competency, consider outsourcing the PMO. Concept Key project managers have experience implementing projects of varying scope and size, working with proven tools, techniques and methodologies. We will work with your team, in your environment, to manage and successfully run your existing PMO to your expectations. If necessary, we will also work to enhance the PMO to better align to your business’s operating model.
- Lean & Agile Project Management
- Transparent communication along the entire lifecycle of the project, portfolio, or program
- Continuous performance measurement, monitoring and reporting progress towards metrics & KPIs
- Timely course-correction (controlling changes to project scope, schedule, budget, quality, resources, and risk)
- Proactive risk and issue management
- Benefits realization measured against leadership’s strategic objectives
- Measure strategic fit of projects and programs to the strategic objectives of the organization
- Manage project scope, costs (budget), time & schedule, resources, quality, risk, change control process & governance, communications (reporting), stakeholder engagement
- Evaluate, monitor and report on project performance metrics and KPIs
- Establish or refine of portfolio governance policies
- Alignment of portfolio decisions to strategic organizational goals
- Facilitate project prioritization and selection
- Facilitation of Project Review Board sessions
- Selection of PPM software tools
- Coordination of PPM workshops, Agile coaching, training, and mentoring for stakeholders
Doing more with less is a continuous challenge that organizations face. Your PMO is asked to complete your projects faster, with more efficient processes, and at a lower cost. Concept Key can help your PMO rise to the challenge. By evaluating your existing PMO processes and structure, analyzing your business goals, we will create and implement a transformational roadmap targeted to improve your PMO tools and techniques.
- Application of best practices to improve frameworks and governance to managing projects, programs, and portfolios
- Integrate new tools to streamline the administrative management of projects
- Lean & Agile project management
- Increase the transparency and accuracy of reporting of project progress
- Establish new benchmarks for monitoring of performance metrics and KPIs
- Optimize the use and allocation of resources
- Enhance management frameworks of scope, schedule, budget, quality, resources, communication, realization of benefits, project change control, and risk response
- Coordinate project performance and diagnosis audits
- Establish new methodologies to monitoring and reporting of performance metrics and KPIs
- Enhance efficiency of Enterprise Resource Planning (ERP) implementations
- Improve project change control management
- Align of portfolio decisions to strategic business goals
- Facilitate project prioritization, selection, and Project Review Board sessions
- Support project charter development
- Evaluate existing approach to PMO performance management
- Identification of projects for review & recovery
- Coordination of PPM workshops, Agile coaching, training, and mentoring for stakeholders
Deploy, Operate, Enhance
Methodology
We’re analytical creatives who interpret the world differently. We uniquely coalesce strategy, people, process, and technology into solutions that create measurable short and long-term value.
- Assess current PMO processes, tools, techniques, and enterprise environmental factors
- Evaluate company capabilities in relation to industry environment
- Identify and rank strategic business metrics and KPIs
- Define and measure portfolio for business value
- Identify risks, issues and project constraints
- Align key stakeholders with PMO strategy
- Align PMO structure, tools, and processes with business capabilities and strategic goals
- Define new PMO transformation roadmap
- Determine solutions for balancing cost, schedule and resource capabilities across projects
- Design PPM governance framework
- Select PPM methodologies for integrating improved project processes, tools and techniques
- Plan realization of project and program benefits throughout the portfolio lifecycle
- Enable new tools, techniques, and processes for benefits realization
- Implement PPM best practices
- Standardize new PPM governance framework into operations
- Balance cost, schedule and resource capabilities across portfolio
- Realize and integrate project benefits into daily workflows
- Coach, mentor, and train stakeholders
- Track progress and productivity (Earned Value Management & Variance analysis)
- Manage and measure metrics and KPIs
- Cost savings, time savings, meeting milestone commitments, customer satisfaction, performance improvement, revenue growth, quality improvement, employee satisfaction, risk reduction, return on investment, etc.
- Account for project constraints and recommend course-corrections
- Forecast and optimize use and allocation of resources
- Sustain benefits realization through frequent diagnosis audits
- Reassess strategic alignment with stakeholders
- Confirm business case
- Feasibility study
- Make or buy analysis
- Starting a project
- Project charter
- Identify stakeholders
- Collect requirements
- Define scope
- Create Work Breakdown Structure (WBS)
- Activity definition, duration-estimating, sequencing
- Network diagrams
- Project management plan (work effort estimating)
- Plan management of project scope, costs (budget), time & schedule, resources, quality, change control process & governance, communications (reporting), stakeholder engagement, and procurement
- Resource Assignment Matrix (RAM)
- Plan risk management (risk identification, quantitative and quantitative analysis, and plan risk responses)
- Direct and manage project work
- Coordinate acquiring, developing and managing project teams
- Manage communications
- Ensure stakeholder engagement
- Validate scope
- Coordinate quality assurance
- Aid with managing procurement
- Monitor and control communications, scope, quality, schedule, costs, risks, procurement, stakeholder engagement
- Report on project progress and performance
- Perform integrated change control
- Take corrective actions to manage project constraints
- Benefits measurement
- Manage changes to budget, schedule, scope, quality, resources, risks
- Estimate productivity, efficiency, resource availability
- Close project or phase
- Aid with close of procurements
- Integrating project artifacts into production
- Training stakeholders
- Collecting lessons learned
- Assess current PMO processes, tools, techniques, and enterprise environmental factors
- Evaluate company capabilities in relation to industry environment
- Identify and rank strategic business metrics and KPIs
- Define and measure portfolio for business value
- Identify risks, issues and project constraints
- Align key stakeholders with PMO strategy
- Align PMO structure, tools, and processes with business capabilities and strategic goals
- Define PMO transformation roadmap
- Determine solutions for balancing cost, schedule and resource capabilities across projects
- Design enhanced PPM governance framework
- Select PPM methodologies for integrating improved project processes, tools and techniques
- Plan realization of project and program benefits throughout the portfolio lifecycle
- Enable new tools, techniques, and processes for benefits realization
- Implement PPM best practices
- Standardize enhanced PPM governance framework into operations
- Balance cost, schedule and resource capabilities across portfolio
- Realize and integrate project benefits into daily workflows
- Coach, mentor, and train stakeholders on changes
- Track progress and productivity (Earned Value Management & Variance analysis)
- Manage and measure metrics and KPIs
- Cost savings, time savings, meeting milestone commitments, customer satisfaction, performance improvement, revenue growth, quality improvement, employee satisfaction, risk reduction, return on investment, etc.
- Account for project constraints and recommend course-corrections
- Forecast and optimize use and allocation of resources
- Sustain benefits realization through frequent diagnosis audits
- Reassess strategic alignment with stakeholders
“Only 44% of projects are highly aligned to organizational strategy.”
– PMI’s Pulse of the Profession ®, 2016
Organizations that align their PMO to strategy, report:
The Art of Integration Management
Balance
Managing Troubled Projects?
- Problems meeting deadlines?
- Inadequate resource utilization?
- Project behind schedule and over budget?
- Lacking technical capabilities to execute the project?
- Underdelivering anticipated project benefits?
Top 5 Actions to Recover Your Projects
1. Improve communication with stakeholders
2. Re-justify project’s scope
3. Add and/or remove resources
4. Remediate critical technical issues
5. Replace the project manager or bring in a consultant to manage recovery
PMO Transformation Drivers
- Strategy
- Stakeholder Support
- Tools, Techniques, Methodologies
Ready to Transform How You Manage Projects?
Improve your PPM capabilities, and execute the right projects, the right way
Structured Portfolio Project Management (PPM)
Benefits
Questions?
For more information about our Project Portfolio Management (PPM) Services, drop us a line.
